INSARAG DOCUMENTATION

INSARAG teams are expected to use a common system of work. This includes using common forms and information displays.

To download the USAR Coordination Manual click here.
To download the USAR Coordination Desktop click here.

UC Course Package:

The UC Package for trained UC instructors and for INSARAG teams to use for your own team training can be found at this link: UCC Package

UC IEC/R Checklist Item for 2018:

The IEC/R Checklist item for USAR Coordination as finalised in the Team Leader’s Meeting are:

Should you have further questions, kindly contact your representatives from the Training Working Group listed in insarag.org and/or contact the Secretariat at [email protected]

USAR Operations
11	UCC/SCCUSAR Coordination and use of IMWG Toolbox	Clarification	Assessment Method	Remarks	Colour Mode
11.1		Does the USAR team have a sufficient number of trained personnel to undertake UC activities?		Team numbers should include a redundancy ratio of at least 2:1. They need to have completed the INSARAG accredited UC course.
11.2		Does the USAR team have sufficient equipment to be able to operate a RDC/UCC/SCC?		The RDC and UCC/SCC capability should demonstrate its ability to have a self-sustaining system as per annexe E of the USAR coordination manual.
11.3		Does the USAR team have the ability to establish and operate an RDC, UCC or SCC?		The team is the first team in-country and should have a minimum of 4 trained staff for a heavy and 2 trained staff for a medium team.
				It is required to communicate directly with LEMA until the UCC is established.
				The focus is on USAR coordination, field assessment and liaison with local authorities (LEMA). For the purpose of the exercise, the USAR team must demonstrate that it can run its own Command and Control (C&C) and the UCC/SCC simultaneously.
				The UCC/SCC can be established and operated out of the USAR team’s C&C tent, or in a separate location.
				The team must demonstrate its ability to be self-sufficient and run the RDC and UCC/SCC functions during the exercise. This does not need to be simultaneous.
				Setting up and operating the RDC and UCC/SCC must be evaluated during the exercise.
11.4		Does the USAR team utilise INSARAG forms to manage coordination information?		USAR Team:
				Fact Sheet
				Work Site Triage
				Work Site Report
				Victim Extrication
				Demobilisation
				RDC:
				Fact Sheet Summary
				UCC/SCC:
				Operations Management Tool
				Incident / Sector Situation Report
11.5		Does the USAR team ensure a representative is present at the UCC/SCC during USAR coordination meetings?		The teams representative attending these meetings must be authorised to comment on the teams’ operational activities and be in a position to make decisions on behalf of the team.
11.6		Does the USAR team have the ability to submit data to IMWG?		The team should be using either paper forms or tablets to gather information and to submit to the IMWG platform.
11.7		Are there assigned and trained personnel to submit information to IMWG?		Personnel should understand the basics of the IMWG system and the significance of the information being gathered.
11.8		Can UCC/SCC components of the team demonstrate the ability to analyse data submitted to IMWG?		The team should be able to analyse collected information and be able to convert into plans ensuring the right level of resources are assigned.
				Use of mapping?

 

 

 

 

Team forms:

Name	Pdf version	Excel version	Word version
Team Fact Sheet	Download	Download	N/A
Worksite triage form	Download	Download	N/A
Worksite Report form	Download	Download	N/A
Victim Extrication form	Download	Download	N/A
Demobilisation form	Download	Download	N/A

 

Coordination tool:

Name	Pdf version	Excel version	Word version
Team Fact Sheet summary	Download	Download	N/A
Wide area assessment	Download	Download	N/A
Sector Assessment	Download	Download	N/A
RDC Briefing	Download	Download	N/A
Worksite assignment	Download	Download	N/A
Operations Management Tool	Download	Download	N/A
Incident/Sector Situation Report	Download	Download	N/A
Affected area information	Download	Download	N/A
Olympic Codes	Download	Download	N/A
OSOCC/LEMA briefing	Download	Download	N/A
RDC Handout	Download	Download	N/A
OSOCC Planning Guideline	Download	Download	N/A
Meeting Agenda Guideline	Download	Download	N/A
Assignment Briefing	Download	Download	N/A

 

Coordination wall displays:

Name	Pdf version	Excel version	Word version
Weather forecast	Download	N/A	Download
Safety and security	Download	N/A	Download
Infrastructure status	Download	N/A	Download
Information sources	Download	N/A	Download
Host government information	Download	N/A	Download
Local facilities	Download	N/A	Download
Reporting schedule	Download	N/A	Download
Briefing schedule	Download	N/A	Download
Key contacts and locations	Download	N/A	Download
Current situation	Download	N/A	Download
Organogram – large	Download	N/A	Download
Organogram – small	Download	N/A	Download
Incoming USAR teams	Download	N/A	Download
Incoming medical teams	Download	N/A	Download
Incoming relief teams	Download	N/A	Download
Airport information	Download	N/A	Download
Incident overview	Download	N/A	Download
Sector overview	Download	N/A	Download
Humanitarian impact	Download	N/A	Download
Victim handling	Download	N/A	Download
Meeting minutes	Download	N/A	Download
Logistics available	Download	N/A	Download
Logistics requests	Download	N/A	Download
Resource tracking (internal)	Download	N/A	Download
Outstanding issues	Download	N/A	Download
Coordination staff information	Download	N/A	Download

 

Other documents:

Name	PDF version	Excel version	Word version
Briefing Checklist	Download	Download	N/A
Virtual OSOCC Manual	Download	N/A	N/A
Guide USAR	Download	N/A	N/A

 

USAR Coordination web links:

Virtual OSOCC

AZ World Airports

 

INSARAG external support and recognition process (IESRP) for national USAR team accreditation processes

It is desirable that the national accreditation processes form an integral part of the INSARAG process in the wider sense, equally to the INSARAG External Classification process for international teams. This is with the purpose of ensuring interoperability and appropriate interaction between the national and international response capacity.

The purpose of the “INSARAG external support and recognition process (IESRP) for national USAR team accreditation processes” is to provide a general framework for the advisory work and national USAR team capacity building work in the INSARAG community with the aim to establish a recognition process of national USAR team accreditation processes.

The support process shall be

1. Voluntary: above all, this process shall be completely voluntary and interested countries shall make a formal request in order to obtain the support
2. Supported by a regional Technical Support Group: a roster of experts, which the appropriate profile (USAR experience, experience with the INSARAG methodology, languages) shall be constituted and endorsed by the Regional Chairmanship group
3. Based on country commitment: countries which would have received support through this process from the Technical Support Group shall also commit to provide appropriate experts in turn for the regional roster
4. Based on a commitment towards the INSARAG methodology: the requesting country shall demonstrate its willingness to work according to the INSARAG methodology
5. Funded by the requesting country: the requesting country shall cover the costs related to the Technical Support Group but there may be different modalities to carry it out, including through bilateral agreements or with support from donors.

The support process is composed of the following key steps

1. Request: the interested country shall present a request to the Secretariat with a formal document demonstrating the commitment of the country to work according to the INSARAG methodology and presenting a report on the self-evaluation of the achievement of the criteria and steps of the national accreditation process.
2. Designation of the Technical Support Group: the Secretariat will send a request to the regional roster of experts who will respond with their availability to support the country in its national accreditation process. The requested country will select three experts from three different countries of the region.
3. The support process: the Technical Support Group will advise the country in the implementation of the criteria and steps for the national USAR team accreditation process. The requesting country and the Technical Support Group shall determine the methodology and duration of the advisory services (virtual meetings, electronic correspondence, face-to-face meetings, etc.). NB: in some cases, this process may be very short depending on the process of the country, in other cases it may take much longer, including years.
4. Verification of the achievement of the criteria and steps of the national accreditation process: the country and the Technical Support Group will determine the appropriate moment to carry out the visit to the country of the latter, during which the entire national accreditation process will be reviewed (final documents, practices, etc.). The technical Support Group will elaborate a report of its activities and the process witnessed in the country and will share it with the requesting country and the Secretariat.

External recognition

On behalf of the INSARAG community, the INSARAG Secretariat will issue a recognition to the national authorities in charge of the national USAR accreditation process which have demonstrated that they have incorporated and implemented the INSARAG methodology within their own national standards and processes. It is a way for the INSARAG community to promote national capacity strengthening processes and a way to recognise the fact that the efforts undertaken at national level are in line with the INSARAG methodology.

1. This certificate of recognition will be issues upon recommendation from and following the receipt of the final report from the Technical Support Group.

Reference documentation 

IESRP Manual Final

IESRP FLOWCHART 

For more information on the National Accreditation process, refer to the specific page.